Tutorials

For suppliers

See summary of functions

From the homepage, select your industry segment (If you are unsure what to select, view some examples).
This will navigate you to a landing page for the industry segment.
  1. The tiles represent the segment’s high level work flow areas.
  2. The weight under each tile is a rough indicator of its environmental footprint relative to other tiles.
Above the tiles, are the three primary functions of the TSP website.
  1. Learn.
    • Browse industry segment-specific best practices.
    • See how they are prioritized by economic and sustainability value.
  2. Measure. (includes survey tool)
    • Assess your maturity relative to best practices.
    • Benchmark with industry peers.
    • Get an overall score.
  3. Improve.
    • Select improvement actions on a value-prioritized basis.
    • See their impact on overall performance scores and benchmarking.

Register an organization

From the home page, click the SIGN IN button
From the SIGN IN screen, select the SIGN UP option
From the resulting SIGN UP page, register the requested basic details.
  • Why the system asks you to register - A basic profile of your organization is needed as a basis for recording assessment results and for benchmarking against a select comparison group.
  • Information is kept confidential and anonymous - Unless you specify the release of data to a client or customer, all information you provide for benchmarking purposes is treated as confidential and anonymous and displayed only in aggregated form.
  • You can delete the profile at any time.

Pay careful attention to the pop up instructions on what TSP defines as an ORGANIZATION.

Why is this important?

The assessment tool relies on determining if best practices have been implemented by a discrete operating unit with the ability to control policies and practices across all activities, offices, facilities, projects, activities, regions, products, etc.

Browse best practices

From the industry segment landing page, click the ENVIRONMENTAL PRACTICES option. Get here by selecting your industry segment from the HOME page.
Click on each tile to reveal the environmentally preferable practices relevant to a workflow area. See next page to learn more.

Click on a practice to see if there is more guidance for it.

Use the columns on the right for guidance on practice value. Mouse over each column’s graphic heading for the title: Environmental, Operational and maintenance, Financial, Implementation ease. These four value factors are rolled into an AVERAGE value intended to roughly indicate which practices are of highest combined value.

Click on the LEGEND at the bottom of the page for color key definitions. Colors give a rough ranking of value: Low, Medium, High, Gold (i.e. Very high)

Use the assessment tool (Survey)

From the industry segment landing page, click the ASSESSMENT option. Get here by selecting your industry segment from the HOME page.

1. Click on each tile to reveal the ASSESSMENT questions.

2. Some tiles will lead you down to additional tiles / sub-sections. To come back up a level, click the breadcrumb at the top of the page.

Study what each response option means before selecting your ASSESSMENT responses.

Why is this important?

  • Each response creates a statement of record, which a customer or client may request evidence for.
  • Responses should create a meaningful baseline for benchmarking with peers and or tracking improvements over time.
After selecting a response for each row, you can click the RESULTS toggle at the bottom of page.
This will display a detailed benchmark results page. Hover your mouse over a column heading for its description.
Click COMPLETE to register the completion of your ASSESSMENT in the system.

Forward the assessment to colleagues

From any screen, click the ORGANIZATION’S PROFILE option (top right). Then click on CONTRIBUTORS (left side of page).

Type in the name of the colleague you wish to invite to help with the ASSESSMENT and click the orange ADD CONTRIBUTOR button.

An email will be sent to the new contributor with a link to www.tspproject.org and instructions on how to sign up to TSP.

Note: You will have to follow-up with the colleague to explain what you require of them i.e. help completing the ASSESSMENT on the online system.

If preferred, forward an Excel spreadsheet of the assessment questions to colleagues by clicking the DOWNLOAD QUESTIONS button on any ASSESSMENT page. Note: Once you have received the completed responses, these will need to be manually copied into the matching TSP ASSESSMENT section

View scores and benchmark results

Click SCORECARD to view your overall scores (top half), and your benchmark position among peers who took the ASSESSMENT (bottom half).

Click SHARE SCORECARD to send a scorecard link to a client or customer, or download and print via PRINT SCORECARD.

Click HISTORICAL to view progress over time. Note: Each time you update your ASSESSMENT and click COMPLETE (bottom of ASSESSMENT page), the system records the new scores as a measure in time on your HISTORICAL performance graph.

Use the planning tool

Select PLANNING (top right), then

Click the tile you want to browse for improvement opportunities.

Use your SCORECARD to prioritize your focus (see example):

  • Workflow areas (tiles) with high weights (percentage under tile) in which you score low.
  • Areas where your organization benchmarks low relative to peers.

Click a tile to view relevant practices, peer implementation rate, and your extent of practice implementation.

Use the OPPORTUNITY SCORE column to guide your selection of actions in the SELECT FOR IMPROVEMENT PLAN column (high score = high environmental and business value).

Click the orange PLANNING DASHBOARD button (page bottom) to view a dashboard which shows the impact of your selections on your overall score and benchmark position.

Share results with customers, clients and investors

Click SCORECARD (top middle).

From the Scorecard view, click SHARE SCORECARD to send a scorecard link to a client, customer or investor. You can also download and print the scorecard via PRINT SCORECARD.

Why is this important?

  • By clicking SHARE the system knows to create a record of your results, which may later be audited by clients/customers or investors.
  • It also provides a measurement of your maturity in time against which you can track progress.

Click PLANNING (top right).

Clicking PLANNING DASHBOARD (bottom center).

From the Planning Dashboard view, click SHARE PLANNED ACTIONS to send these to a client, customer or investor. You can also download and print the planned actions via PRINT PLANNED ACTIONS.

Add/change a profile manager

Click the ORGANIZATION’S PROFILE option (top right).
From the ORGANIZATION PROFILE page, click on PROFILE MANAGERS (left side of page).

Type in the name you wish to add as a PROFILE MANAGER and click the orange ADD PROFILE MANAGER button.

An email will be sent to the new PROFILE MANAGER with a link to www.tspproject.org and instructions on how to sign up to TSP.

Note: You may have to follow-up with the colleague to explain what you require of them e.g. Using the DASHBOARD to add and communicate with reporting entities, monitoring the DASHBOARD.

For supplier managers

Browse dashboards and find scores

From any page, click the DASHBOARD option (top middle of page).

Functions available on the REPORTING ENTITIES page:

  1. ASSESSMENT and PLANNING completion statistics (mouse over the text for definitions).
  2. Number of reporting entities on your dashboard.
  3. Search for an individual reporting entity.
  4. Invite a new reporting entity to take an ASSESSMENT.
  5. Click on a reporting entity name to view their scorecard.
  6. Email a reporting entity.
  7. Set an auto-reminder for reporting entities to complete their ASSESSMENT.
  8. Download a spreadsheet of all scores.
  9. Toggle to graphical view of reporting entity data.
Interpreting the columns on the dashboard

The Last activity column shows the last time a supplier updated at least one answer on an assessment, or the last time a supplier browsed an assessment page if no answers have been recorded yet.

The Status column shows how far along a supplier has completed the assessment.

  • Not started: Registered but has not started Assessment. Typically, this indicates a supplier is registered but has never answered a single question on the assessment.
  • Abandoned: A supplier started an assessment and/or improvement plan but never completed or submitted it within the last 12 months.
  • Expired: A supplier has submitted both a complete assessment and improvement plan, but it was more than 12 months ago.
  • Assessment phase: Assessment is in process. Once a supplier clicks the "Complete" button to submit their definitive answers for the year, their status moves from the assessment phase to the planning phase.
  • Planning phase: A supplier has submitted a complete assessment and is now creating an improvement plan. Once a supplier clicks the "Complete" button to submit their definitive improvement plan for the year, their status moves from the planning phase to completed.
  • Completed: A supplier has submitted both a complete assessment and improvement plan for the year.

Assessments which have not been updated in over 12 months will be marked as Abandoned or Expired. For example, a supplier named "Steve's shop" completed the assessment on September 12th 2017. On September 12th 2018, the assessment for Steve's shop's will be marked as expired and Steve will be required to update the assessment to be counted as completed for another year.

The Score column shows the total score from a supplier scorecard. You will also see one of the following in this column:

  • Requested: A supplier was added to your dashboard but the supplier has yet to approve sharing their responses with your organization.
  • N/A: A supplier has not yet answered all questions on an assessment, or is still reviewing their answers and has not yet submitted them by clicking on the "Complete" button.

The Planning column shows if a supplier submitted an improvement plan.

Suppliers workflow and status

Functions available on the PERFORMANCE GRAPHS page:

  1. Toggle back to list of reporting entities.
  2. Each bar = average % score for an industry segment. Click on a bar to navigate to the industry segment-specific graph.
  3. Each bar = % score for a single reporting entity in an industry segment. Mouse over bar to see reporting entity name. Click on a bar to navigate to the reporting entity’s scorecard.

Invite suppliers to take survey

From any page, click the DASHBOARD option (top middle of page).

Type the email address of the reporting entity (e.g. supplier) you wish to invite to take an ASSESSMENT (and PLANNING process if desired).

Click the orange ADD REPORTING ENTITY button. The system will generate an template email that you can customize to the recipient.

Turn on auto-reminder for survey completion

From any page, click the DASHBOARD option (top middle of page).
Scroll to the bottom of the screen and check the box at the bottom right of the page.

Invite a colleague to view dashboards

Click the ORGANIZATION’S PROFILE option (top right).
From the PROFILE page, click on VIEWERS (left side of page).

Type in the name of the colleague you wish to invite to view the DASHBOARD and click the orange ADD VIEWER button.

An email will be sent to the new VIEWER with a link to www.tspproject.org and instructions on how to sign up to TSP.

Note: You may have to follow-up with the colleague to explain what you require of them i.e. monitoring completion status of their suppliers, accessing individual scorecards.

Add/change a profile manager

Click the ORGANIZATION’S PROFILE option (top right).
From the ORGANIZATION PROFILE page, click on PROFILE MANAGERS (left side of page).

Type in the name you wish to add as a PROFILE MANAGER and click the orange ADD PROFILE MANAGER button.

An email will be sent to the new PROFILE MANAGER with a link to www.tspproject.org and instructions on how to sign up to TSP.

Note: You may have to follow-up with the colleague to explain what you require of them e.g. Using the DASHBOARD to add and communicate with reporting entities, monitoring the DASHBOARD.